Privacy Policy
Last Updated: 16-04-2025
1. Acceptance of Terms
By accessing and using Smart Applicant ("the Service"), you automatically accept and agree to be bound by the terms and provisions of this Privacy Policy. If you do not agree to these terms, please refrain from using our Service.
2. Information Collection
We collect and process the following types of information:
- Resume Data: When you analyze a resume, we process the document temporarily in memory. Files are automatically discarded immediately after analysis unless you create an account.
- Account Information: Only when you voluntarily register for an account do we store your email address and associated resume data to provide ongoing services.
- Technical Data: We automatically collect certain non-personal information (browser type, IP address) for service improvement and security purposes.
3. Data Retention
We adhere to strict data retention policies:
- Anonymous Users: Resume files and analysis results are processed in volatile memory and permanently deleted immediately after your session ends. No persistent storage occurs.
- Registered Users: Account information and voluntarily saved resumes are stored until you request deletion or terminate your account.
4. Data Security
We implement industry-standard measures to protect your information:
- All data transmissions are encrypted using TLS/SSL technology
- Regular security audits of our infrastructure
- Access controls limiting employee access to user data
5. Third-Party Disclosures
We do not sell, trade, or otherwise transfer your personally identifiable information to outside parties except:
- To trusted third parties who assist us in operating our Service, provided they agree to keep this information confidential
- When required by law or to protect our rights, property, or safety
6. Changes to This Policy
We may update this Privacy Policy periodically. We will notify users of significant changes through our website or via email for registered users. Your continued use of the Service constitutes acceptance of the updated policy.
